University of Scranton Study Abroad Policies
A. Academic and Financial Eligibility
B. Disciplinary Eligibility
C. Study Abroad Application Requirements
D. Credit Transfer for Study Abroad Courses
E. Academic Requirements While Studying Abroad
F. Standards of Conduct While Studying Abroad
G. Study Abroad Courses and Course Approval
H. Study Abroad Tuition
I. Financial Aid/Scholarship and Studying Abroad
J. Study Abroad Costs: Billing/Invoicing
K. Studying Abroad and University of Scranton Housing
L. Withdrawing from a study abroad program
M. Study program cancellation/curtailment
A. Academic and Financial Eligibility
- Students wishing to study abroad will normally have a cumulative grade point average (GPA) of 2.8 and meet the minimum GPA requirements of the receiving institution. Students who are in Panuska College of Professional Studies (PCPS) who have less than a 3.0 cumulative GPA must request permission to study abroad from the Associate Dean of the College, Dr.Victoria Castellanos if they wish to go abroad for a semester. PCPS students who wish to study abroad for an intersession or a summer session must have a least a 2.80 GPA to study abroad.
- Students with less than the required University of Scranton GPA may request permission to study abroad through their Dean’s Office. If the Dean of the College approves the study proposal, the student may apply for a study abroad program they are qualified for.
- Students wishing to study abroad for a semester or longer must be at least a second semester sophomore.
- Transfer students must have completed at least 60 semester hours with at least 15 semester hours in residence at University of Scranton to be considered eligible to participate in a study abroad program.
- Students on academic probation are not eligible to apply for or participate in a study abroad program.
- Credits earned through a study abroad program are exempt from the transfer credit limits once matriculated at the University of Scranton.
- Students are required to be cleared by the Bursar’s office in order to study abroad. Generally speaking, a significant financial hold on a students’ account will disqualify a student from studying abroad.
B. Disciplinary Eligibility
- Students’ disciplinary records will be reviewed upon application to a study abroad program.
- The University reserves the right to deny study abroad participation to students who have problematic and/or significant disciplinary histories.
- Students will not be permitted to study abroad during the time when they are on behavioral contract. Furthermore, students may not be permitted to study abroad during the time when they are on disciplinary probation.
- Students who are on academic probation are not permitted to apply to a study abroad program or participate in a study abroad program.
- Students who have been dismissed for any reason from the University, are not eligible to study abroad.
- If a student commits an actionable offense in the academic term prior to a planned study abroad term, participation in the study program may be prohibited by the University. In such instances, the student will incur all non-recoverable program costs.
- Students placed on academic probation during the academic term prior to a planned study abroad term will not be permitted to study abroad. If participation permission is withdrawn by the University, the student will incur all non-recoverable costs.
- Students who wish to participate in a study abroad program and retain their University of Scranton student status, must choose a program on the University of Scranton Affiliated Study Abroad Program List.
- Students who choose to apply to a study abroad program not on the University of Scranton affiliated program list or choose to apply to a study abroad program independently from the University (not through the University of Scranton) will be withdrawn from the University. Once a student is withdrawn from the University, the University can no longer report the student as a student. Non University status may adversely affect a student’s financial aid eligibility as well as health insurance coverage. Students must reapply for admission and upon re-enrollment, transfer of study abroad credits will be evaluated according to transfer credit policies.
- All study abroad applications are made through the International Programs and Services office. Students will complete a University of Scranton and an application for the study program or university.
- The International Programs and Services office will forward all study abroad applications and supporting documents to the study program or university.
- In general, undergraduate students are not permitted to participate in study abroad programs in a country where the United States State Department has issued a Travel Warning. For more information please see: State Travel Warnings. Under special circumstances, undergraduate students may participate in a University of Scranton faculty-led study abroad program in a country for which the State Department has issued a Travel Advisory.
- All students must be enrolled with the State Department prior to departure from the United States. For more information please see: State Travel Registration.
- Credits earned abroad will be transferred to the students’ academic record provided the following conditions are met: Students have secured permission to take the course(s), students have earned at least the equivalent of a “C” in the course and an official transcript is issued by the study abroad program/university. It is the students’ responsibility to request that an official transcript is sent to the University of Scranton.
- Grades earned abroad are not used to calculate a student’s University GPA nor are listed on the official University of Scranton transcript.
- Students will fulfill one Cultural Diversity course requirement if studying abroad for one semester. Two requirements may be filled if studying abroad for two semesters.
- Transcripts from abroad will be sent to the International Programs and Services office.
- The transcript and courses will be evaluated and submitted to the Registrar for posting to the students’ official University record.
- Students studying abroad for a semester must take at least the equivalent of 12 credits. Failure to maintain full time student status may adversely affect financial aid eligibility and health insurance coverage.
- Students are not permitted to take a course abroad on a “pass/fail” basis.
- Students are not permitted to earn academic credit for a course previously taken at the University of Scranton. Exceptions to this rule will only be considered for language classes in which a student has been placed by virtue of a placement examination while abroad. The Chairperson of the World Languages and Literatures Department will rule on all such exceptions.
- Study abroad credits will count towards the University of Scranton residency requirement and are exempt from credit transfer limits.
- Once a student is registered for courses abroad, she/he must inform her/his advisor (College of Arts and Sciences) or their advising center (Kania School of Management and Panuska College of Professional Studies) of the courses they will be taking during their term abroad. All students will copy the International Programs and Services office with their course list.
- University students studying abroad are subject to the laws of the country in which he or she is studying and the conduct and academic codes of the host institution.
- While studying abroad, a student is concurrently enrolled as a student at the University of Scranton and is subject to all University of Scranton conduct and academic integrity standards.
- Misconduct of any kind by a student studying abroad will be referred to the International Programs and Services Office and/or the University Judicial System for review and appropriate action. Serious misconduct may lead to the expulsion of a student from a study abroad program, expulsion from the country and suspension or expulsion from the University of Scranton.
- Students are required to have a set of courses pre-approved as part of the study abroad application process.
- Students studying abroad are required to have their courses from abroad approved before credit transfer can occur. Transcripts from abroad without an accurate course approval form on file will not be evaluated.
- The student will complete a Course Approval Form and submit the form to her/his advisor. The advisor will determine the suitability of the students’ proposed coursework for her/his degree program.
- The advisor will approve all major required courses.
- The Associate Dean of the College of Arts and Sciences will approve all General Education courses.
- Students may take courses not offered at the University of Scranton while abroad. Such courses may only be used in elective areas unless approval for course substitution has been granted.
- Courses not offered at the University will be given a transfer credit designation (_97). The course prefix will reflect the discipline and the first digit will reflect appropriate level of the course (197, 297, 397, 497).
- Courses taken abroad that are equivalent to a course at the University of Scranton will be given the same course prefix, number and title.
- Students may take major required courses if approved by their advisor and department chairperson.
- Courses taken abroad which have credit value of greater than 3 semester hours will fulfill a 3 semester hour requirement and the remaining credits will be applied to an elective area(s) if available.
- Students who are enrolled in Programs of Excellence (Honors, SJLA and/or Business Leadership) and/or Pre-Medical programs are required to have the director of their program(s) approve their course(s).
- Students planning to take second major or minor(s) requirements while abroad are required to seek approval from the chairperson of the department.
- Students studying abroad for a semester or academic year will be charged the prevailing tuition rate at the University of Scranton for the term(s) abroad, the standard per semester student fee and a non-refundable application fee of $75.00.
- Students studying abroad for an intersession or summer program not run by the University of Scranton will be invoiced by the host university or study abroad program. Students will be charged a non-refundable application fee of $75.00 as well as an administrative fee of $350 by the University of Scranton.
- Students participating in a University of Scranton faculty led study abroad program will be charged for only one credit of a three credit class.
- Students studying abroad for a semester or academic year may apply all forms of financial aid/scholarship toward their term(s) abroad. How the award(s) is applied is determined by the Financial Aid office.
- Students who receive Presidential Scholarships from the University of Scranton, may apply the scholarship to the tuition portion of University of Scranton faculty led study abroad programs.
- Semester Programs: The University of Scranton will, to the greatest extent possible, invoice the student for room, board and administrative fees associated with an approved study abroad program. Note that tuition will be billed in addition to these costs.
- Non-University intersession and summer programs: Students will be invoiced by the University of Scranton for the costs of the program. In addition to the program costs, a $350.00 administrative fee and a non-refundable application fee of $75.00 will additionally be billed by the University of Scranton.
- Unless otherwise stated, students will be responsible for securing their airfare to their study destination.
- Unless otherwise stated, students will be responsible for securing a student visa, if required, for their study destination.
- All students (regular study abroad and faculty led study abroad programs) will be assessed a $75.00, non-refundable study abroad application fee.
- Students who study abroad during the fall semester and return to University housing for the spring semester will receive a $1,000.00 discount on their spring semester housing.
- Students who are studying abroad for a fall semester and are returning to campus for the spring semester should contact Residence Life office to inform them they want housing upon their return. Room selection for study abroad students is usually completed by mid-December.
- Students who study abroad during the fall semester and are returning to campus for intersession must contact Residence Life to let them know they want housing upon their return. Room selection for study abroad students is usually completed by mid-December.
- Student who study abroad during the spring semester and will return to University housing for the fall semester will participate in the housing lottery process from their study site. Students should also contact Residence Life.
- If a student chooses to withdraw her/his participation after matriculation in a study abroad program, the student must notify the International Programs & Services Office in writing.
- Students participating in a University of Scranton exchange program will incur non-recoverable costs assessed by the host university (abroad). These costs may include room, board and/or administrative charges.
- Students participating in a regular semester study abroad program will incur non-recoverable costs assessed by the host university and/or study abroad program. These costs may include room, board and/or administrative charges. Additionally, a portion of the tuition for the semester might be considered a non-recoverable cost.
- If a student withdraws from a semester study abroad program in time to return to the University of Scranton prior to the end of the term add period, they may enroll at the University. Tuition already paid will be applied to their studies at the University, less a non-recoverable fees.
- If the student withdraws after the normal add period at the University, they will not be able to enroll in classes at the University for that term. In such a case, refunds for tuition will follow the normal refund schedule at the University. Additionally, the student must seek to be granted an official leave from the University.
The University of Scranton, at its discretion, may cancel or suspend study programs because of real or potential safety, security or health risks to the participant. Decisions to cancel or suspend study programs will be based on Travel Warnings issued by the United States State Department plus information from The Center for Disease Control ) and the Overseas Security Advisory Council (OSAC - a Federal Advisory Committee with a U.S. Government Charter to promote security cooperation between American business and private sector interests worldwide.
In the case of an immediate threat to student health, safety, or welfare, the University has discretion to suspend a program and begin evacuation proceedings immediately.
In the event a University of Scranton Exchange program is canceled, the University will work diligently with the student to facilitate normal academic progress and will refund recoverable costs to the student. The recoverable costs refunded to the student will be determined with the following factors in mind:
If the student is able to complete required coursework for the term; no tuition will be refunded. If the student is not able to complete the required coursework for the term, the University will work with the student to develop a class schedule for that term at the University of Scranton. Returning to the University will only be allowed within the normal add period. Tuition already paid will be applied to the current term at the University.
If the student is not able to complete the required coursework for the term and the normal add period at the University of Scranton has passed, the University will refund the tuition amount paid by the student, less non- recoverable costs.